Advanced Barcode Generation & Product Labeling System

Barcodes are the backbone of modern food retail operations. From scanning products at the billing counter to tracking inventory in the warehouse, barcodes eliminate manual errors and dramatically speed up every process. ShelterBiz Food ERP includes a powerful built-in barcode generation and management system that supports multiple barcode formats designed for different use cases.

Every product and every product variant in your system automatically gets a unique barcode number. You can generate, print, and manage barcodes directly from the admin dashboard — no external barcode software needed.

Three Barcode Label Designs

ShelterBiz provides three distinct barcode label formats, each designed for different business needs:

• ✔ Full Barcode Label — Complete product information including SKU, MRP price, size/variant details, date of manufacturing (DOM), store name, contact details, barcode image, and optional retail price display. Perfect for branded products, gift items, and premium packaging.
• ✔ Simple Barcode Label — Minimalist design with just the SKU, barcode image, and barcode number. Ideal for internal warehouse tracking, bulk storage, and quick identification where detailed information isn't needed on the label.
• ✔ Normal Barcode Label — Detailed product tag with product name, brand name, design/batch number, style, other attributes, MRP, selling rate, and barcode image. Perfect for retail shelf labeling, price tags, and product displays.

Barcode Management Features

• ✔ Automatic barcode generation using Code128 standard for every product and variant
• ✔ Auto-generated unique barcode numbers with product ID encoding
• ✔ Variant-level barcodes — each size, color, or variant gets its own unique barcode
• ✔ Barcode-based POS scanning for instant product lookup during billing
• ✔ MRP and retail price display options on barcode labels
• ✔ Bulk barcode printing from the admin dashboard
• ✔ Barcode search and filtering in the management panel
• ✔ Edit barcode details — update SKU, price, and variant associations
• ✔ Barcode preview before printing — see exactly what will be printed
• ✔ Date of Manufacturing (DOM) auto-stamped on barcode labels

Why Barcodes Matter for Food Businesses

In a busy grocery store or supermarket, speed at the billing counter directly impacts customer satisfaction and revenue. Barcode scanning reduces billing time by up to 80% compared to manual entry. It also eliminates pricing errors, ensures accurate inventory deduction, and provides a complete audit trail for every transaction. With ShelterBiz's integrated barcode system, your food business operates faster, more accurately, and more professionally.

GST-Compliant Billing & Invoicing for Food Businesses

GST compliance in the food and FMCG sector involves multiple tax slabs — 0% for essential food items, 5% for packaged foods, 12% for processed foods, and 18% for premium items. Managing these different rates across thousands of products manually is a recipe for errors and penalties. ShelterBiz Food ERP handles all of this automatically.

Every invoice generated by ShelterBiz is fully GST-compliant, with automatic tax calculation based on the product's HSN code, proper tax breakdown, and complete audit trails. Whether you're billing a walk-in customer or a wholesale buyer, the system ensures accuracy every time.

Billing & Tax Features

• ✔ Automatic GST calculation based on product tax slab (0%, 5%, 12%, 18%, 28%)
• ✔ GSTIN validation before invoice generation for B2B customers
• ✔ HSN code mapping per product for accurate tax filing
• ✔ E-invoice integration support for seamless government compliance
• ✔ Complete purchase → batch → sale → return traceability chain
• ✔ Secure invoice audit trail for regulatory inspections
• ✔ Auto-generated PDF invoices with GST breakdown
• ✔ Credit note generation for returns and adjustments
• ✔ Multiple payment mode support — UPI, Cash, Bank Transfer, Cheque
• ✔ Tax-wise sales summary reports for GST return filing

No need for separate billing software, GST filing tools, or invoice generators. ShelterBiz handles everything from creating a sale bill to generating GST-ready reports — all in one unified platform.

Lightning-Fast POS & Order Management

In a busy grocery store or supermarket, every second at the billing counter counts. ShelterBiz Food ERP includes a powerful Point of Sale (POS) system designed for high-speed food retail operations. With barcode scanning, auto-complete product search, and automatic batch selection, you can process hundreds of transactions per day without breaking a sweat.

POS & Order Features

• ✔ Quick POS billing with barcode scanner integration — scan and bill in seconds
• ✔ Multi-tab POS — handle multiple customers simultaneously at the counter
• ✔ Barcode-based instant product lookup — no manual searching needed
• ✔ Auto-complete product search for items without barcodes
• ✔ Multi-status order management (pending, processed, shipped, delivered)
• ✔ GST breakdown on every order and invoice
• ✔ Auto-generated PDF invoices with batch and tax details
• ✔ Multiple payment mode support — UPI, Cash, Bank Transfer, Cheque
• ✔ Razorpay payment integration for online orders
• ✔ Bulk order processing for wholesale and B2B customers
• ✔ Admin quick-order creation for phone and counter orders
• ✔ Customer-wise order history and filtering
• ✔ Discount and coupon application with margin protection

Speed That Drives Revenue

A faster billing counter means shorter queues, happier customers, and more transactions per hour. ShelterBiz's POS system with barcode scanning reduces average billing time by up to 80% compared to manual entry. The multi-tab feature lets you pause one customer's bill, serve another, and come back — perfect for busy retail environments where flexibility is essential.

Smart Purchase & Procurement Management

In the food and FMCG distribution business, managing purchases from multiple vendors, tracking schemes and discounts, and calculating true net costs is essential for maintaining healthy margins. ShelterBiz Food ERP includes a comprehensive purchase management system that gives you complete visibility into your procurement costs and vendor relationships.

Purchase & Scheme Features

• ✔ Vendor-wise purchase order creation and tracking
• ✔ Scheme handling — Buy X Get Y free, percentage discounts, slab-based pricing
• ✔ True net cost calculation after all vendor schemes and discounts
• ✔ Scheme impact on margin visibility — see real profit per unit
• ✔ Purchase return with automatic GST adjustment
• ✔ Vendor invoice tracking with file upload support
• ✔ Purchase order workflow with approval tracking
• ✔ Vendor-wise purchase history and spending analysis
• ✔ Batch-wise purchase price tracking for margin analysis
• ✔ HSN code mapping on purchase invoices for GST compliance

Protect Your Margins

Food and FMCG businesses operate on thin margins — typically 5-15%. Even a small error in calculating the true purchase cost after vendor schemes can wipe out your profit on a product. ShelterBiz eliminates this blind spot by automatically computing the effective cost per unit after all schemes, so you can set selling prices that protect your profitability.

Centralized Vendor & Supplier Management

A typical food retail business works with dozens of vendors — FMCG distributors, local dairy suppliers, grain wholesalers, beverage companies, and more. Managing all these relationships, tracking invoices, monitoring payments, and ensuring timely deliveries requires a centralized system. ShelterBiz Food ERP integrates vendor management directly into your daily workflow.

Vendor Management Features

• ✔ Vendor profile creation with GST number, contact details, and address
• ✔ Vendor-linked product mapping — know which vendor supplies which product
• ✔ Purchase order workflow with approval tracking
• ✔ Vendor invoice tracking with file upload and digital storage
• ✔ Credit note handling for returns and adjustments
• ✔ Payment status monitoring — Paid, Unpaid, Draft, Cancelled
• ✔ Multiple payment modes — UPI, Cash, Bank Transfer, Cheque
• ✔ Vendor-wise purchase history and spending analysis

Business Advantage

• ✔ Centralized supply chain control — all vendor data in one place
• ✔ Better vendor accountability with transparent payment tracking
• ✔ Transparent procurement tracking from order to delivery
• ✔ Seamless purchase-to-sale mapping for complete traceability

Expiry Management & Return Workflow for Food Products

Expired food products are not just a financial loss — they're a serious health and compliance risk. FSSAI regulations strictly prohibit the sale of expired food items, and violations can result in heavy penalties, license suspension, or even criminal prosecution. ShelterBiz Food ERP provides proactive expiry management that protects your business, your customers, and your reputation.

Expiry & Return Features

• ✔ Automatic expiry date tracking for every batch of every product
• ✔ Near-expiry alerts — get notified well before products expire
• ✔ Automatic blocking of expired batch sales at the billing counter
• ✔ FEFO (First Expiry First Out) logic ensures oldest stock is sold first
• ✔ Purchase return workflow with vendor credit note generation
• ✔ Sales return management with automatic stock adjustment
• ✔ GST adjustment on returns — automatic tax recalculation
• ✔ Batch-wise return tracking for complete audit trail
• ✔ Expiry-wise stock reports for proactive inventory management

Reduce Losses, Stay Compliant

The average Indian food retailer loses 2-5% of revenue to expired stock. ShelterBiz helps you minimize this loss by providing early warnings, facilitating timely vendor returns, and ensuring you always sell the oldest stock first. This proactive approach can save lakhs of rupees annually and keeps your business fully compliant with FSSAI food safety regulations.

Comprehensive Reports & Profit Analytics

Running a profitable food business requires clear visibility into your margins, stock value, customer credit cycles, vendor payments, and overall business performance. ShelterBiz Food ERP provides comprehensive reporting that turns your raw data into actionable business intelligence — available in real-time from anywhere through the cloud.

Reporting & Analytics Features

• ✔ Batch-wise profit reporting — know exactly which batches are making money
• ✔ Margin per product analysis — identify your most and least profitable items
• ✔ Customer aging bucket reports — track outstanding payments by 30/60/90 days
• ✔ WhatsApp-based automated payment reminders for overdue accounts
• ✔ Consolidated stock valuation reports — know your total inventory worth
• ✔ Real-time cloud-based access to all data and reports
• ✔ Daily, weekly, and monthly sales summary reports
• ✔ GST-wise tax collection reports for return filing
• ✔ Vendor-wise purchase analysis and payment tracking
• ✔ Excel export for all reports — compatible with CA and auditor requirements
• ✔ Category-wise sales performance analysis
• ✔ Slow-moving stock identification to prevent expiry losses

Data-Driven Decision Making

Stop guessing and start knowing. With ShelterBiz's comprehensive reporting suite, you can identify slow-moving stock before it expires, spot margin leaks before they drain your profits, track customer payment patterns to manage cash flow, and make informed purchasing decisions based on actual sales data. Every decision you make is backed by real-time data.

Customer Management & Credit Control

In the food retail and wholesale business, credit sales are common — especially with restaurants, hotels, caterers, and regular bulk buyers. Managing these credit cycles, tracking outstanding payments, and sending timely reminders is critical for maintaining healthy cash flow. ShelterBiz Food ERP provides comprehensive customer management with built-in credit tracking and automated follow-ups.

Customer & Credit Features

• ✔ Customer profile management with contact details and GSTIN
• ✔ Complete order history access for every customer
• ✔ Customer aging bucket reports — track overdue payments by 30/60/90 days
• ✔ WhatsApp-based automated payment reminders
• ✔ Downloadable invoices for customer self-service
• ✔ Address management for delivery orders
• ✔ Customer-wise profit analysis — know which customers are most valuable
• ✔ Secure customer portal for order tracking and invoice downloads

Improve Cash Flow & Customer Retention

Poor credit management is the silent killer of food businesses. ShelterBiz helps you stay on top of every rupee owed to you with automated aging reports and WhatsApp reminders. At the same time, the customer portal improves the buying experience, leading to higher retention and repeat purchases. It's a win-win for your business and your customers.

Role-Based Admin & Staff Management

ShelterBiz Food ERP is more than just billing and inventory — it includes complete operational control for your food business. From managing staff roles and permissions to tracking salaries, payroll, and store expenses, everything is built into one platform. No need to juggle multiple software subscriptions.

Admin & HRMS Features

• ✔ Role-based access management — control who can see and do what
• ✔ Staff module with employee profiles and contact details
• ✔ Salary components and structure management
• ✔ Payroll tracking and payment history
• ✔ Secure permission-based control for sensitive operations like pricing and returns
• ✔ Multi-level administration for owners, managers, cashiers, and warehouse staff
• ✔ Expense tracking for store operations — rent, utilities, maintenance, and more

Why This Is Unique

Most food billing software only handles billing. Most HR software doesn't understand food retail operations. Most accounting tools don't track batch-level inventory with expiry dates. ShelterBiz unifies all of these into one platform:

• ✔ Tally doesn't handle batch-level food inventory with expiry tracking
• ✔ Generic POS systems don't include staff payroll management
• ✔ Spreadsheet-based systems can't handle barcode scanning and real-time stock updates

ShelterBiz Food ERP brings everything together under one roof — billing, inventory, barcodes, vendors, staff, and analytics.

Cloud-Based Multi-Branch Architecture

Whether you operate a single grocery store or a chain of supermarkets across multiple cities, ShelterBiz Food ERP scales with your business. Our cloud-hosted, multi-tenant architecture ensures that every branch operates independently while giving you centralized visibility and control over your entire operation — from inventory levels to sales performance to staff management.

No more installing software on individual computers, no more manual data synchronization between branches, and no more worrying about data loss. Everything runs securely in the cloud with real-time access from any device — phone, tablet, or desktop.

Cloud & Multi-Branch Features

• ✔ Cloud-hosted platform — access from anywhere, anytime, on any device
• ✔ Multi-branch support with centralized owner dashboard
• ✔ Secure tenant isolation — each branch's data is completely separate and secure
• ✔ Real-time data synchronization across all locations
• ✔ Scalable architecture — add new branches without rebuilding or reinstalling
• ✔ Automatic backups and disaster recovery
• ✔ Mobile-responsive design — works perfectly on phones, tablets, and desktops
• ✔ No installation required — just open your browser and start working

Perfect For

• ✔ Single grocery stores and kirana shops looking for modern cloud-based billing
• ✔ Supermarket chains with multiple locations needing centralized control
• ✔ FMCG distribution networks with multiple warehouses
• ✔ Bakery and dairy chains with complex inventory and expiry needs
• ✔ Food delivery businesses needing order management and tracking
• ✔ Growing food startups that need a platform that scales with their ambition

Future-Proof Your Food Business

The Indian food retail market is rapidly digitizing. Businesses that adopt cloud-based ERP systems today will have a significant competitive advantage tomorrow — faster operations, better margins, happier customers, and complete regulatory compliance. ShelterBiz Food ERP is built on modern, scalable technology that grows with your business — whether you're adding new branches, new product lines, or new sales channels.