Pharma-Compliant GST Billing Engine

GST compliance in the pharmaceutical sector is complex — different tax slabs for different medicines, HSN code requirements, GSTIN validation, and the need for complete purchase-to-sale traceability. ShelterBiz Pharma ERP handles all of this automatically, so you never have to worry about tax errors or compliance gaps.

Every invoice generated by ShelterBiz is fully GST-compliant, with automatic tax calculation, proper HSN code mapping, and complete audit trails. Whether you're billing a retail customer or a wholesale buyer, the system ensures accuracy every time.

Billing & Tax Features

• ✔ Automatic GST calculation based on product tax slab (5%, 12%, 18%, 28%)
• ✔ GSTIN validation before invoice generation — prevent invalid entries
• ✔ HSN code mapping per product and per batch for accurate tax filing
• ✔ E-invoice integration support for seamless government compliance
• ✔ Complete purchase → batch → sale → return traceability chain
• ✔ Secure invoice audit trail for regulatory inspections
• ✔ Auto-generated PDF invoices with GST breakdown
• ✔ Credit note generation for returns and adjustments
• ✔ Multiple payment mode support — UPI, Cash, Bank Transfer, Cheque
• ✔ Tax-wise sales summary reports for GST return filing

No More External Billing Software

With ShelterBiz, you don't need separate billing software, GST filing tools, or invoice generators. Everything is built into one unified platform — from creating a sale bill to generating GST-ready reports. This saves time, reduces errors, and ensures your pharma business stays compliant with Indian tax regulations at all times.

Advanced Scheme & Vendor Purchase Management

In the pharma distribution business, vendor schemes can make or break your margins. Buy 10+1 offers, percentage discounts, slab-based pricing, and secondary schemes — if you're not calculating the true net cost accurately, you're losing money without knowing it.

ShelterBiz Pharma ERP includes a powerful scheme calculation engine that accurately computes the true net cost after all applicable schemes, giving you complete visibility into your actual purchase cost and real margins.

Scheme Management Features

• ✔ Buy 10 + 1 free scheme handling with automatic cost adjustment
• ✔ Percentage-based scheme management for vendor discounts
• ✔ Slab-based scheme calculation for volume-based pricing
• ✔ Secondary scheme support for additional vendor incentives
• ✔ True net cost calculation after all schemes are applied
• ✔ Scheme impact on margin visibility — see real profit per unit
• ✔ Purchase return with automatic GST adjustment
• ✔ Vendor invoice tracking with file upload support
• ✔ Purchase order workflow with approval tracking
• ✔ Vendor-wise purchase history and analytics

Protect Your Margins

Most pharma retailers and distributors lose 2-5% of their margins simply because they don't accurately calculate the impact of vendor schemes on their true purchase cost. ShelterBiz eliminates this blind spot by automatically computing the effective cost per unit after all schemes, so you can set selling prices that protect your profitability.

Operational Reports & Financial Visibility

Running a profitable pharma business requires more than just selling medicines — you need clear visibility into your margins, stock value, customer credit cycles, and overall business performance. ShelterBiz Pharma ERP provides comprehensive reporting that turns your raw data into actionable business intelligence.

Every report is available in real-time through the cloud, so you can monitor your business performance from anywhere — whether you're at the store, at home, or traveling.

Reporting & Analytics Features

• ✔ Batch-wise profit reporting — know exactly which batches are making money
• ✔ Margin per product analysis — identify your most and least profitable items
• ✔ Customer aging bucket reports — track outstanding payments by age
• ✔ WhatsApp-based payment reminders — automated follow-ups for overdue payments
• ✔ Consolidated stock valuation reports — know your total inventory worth
• ✔ Real-time cloud-based access to all data and reports
• ✔ Daily, weekly, and monthly sales summary reports
• ✔ GST-wise tax collection reports for return filing
• ✔ Vendor-wise purchase analysis and payment tracking
• ✔ Excel export for all reports — compatible with CA and auditor requirements

Data-Driven Decision Making

Stop guessing and start knowing. With ShelterBiz's comprehensive reporting suite, you can identify slow-moving stock before it expires, spot margin leaks before they drain your profits, and track customer payment patterns to manage your cash flow effectively. Every decision you make is backed by real-time data.

Intelligent Order & Sales Management

Whether you're processing walk-in counter sales, phone orders from regular customers, or bulk wholesale orders from other retailers — ShelterBiz Pharma ERP gives you complete control over your entire sales lifecycle. From order creation to invoice generation, payment tracking, and delivery confirmation — every step is managed seamlessly.

Sales & Order Features

• ✔ Quick POS billing for fast counter sales
• ✔ Multi-status order management (pending, processed, shipped, delivered)
• ✔ GST breakdown on every order and invoice
• ✔ Auto-generated PDF invoices with batch details
• ✔ Multiple payment mode support — UPI, Cash, Bank Transfer, Cheque
• ✔ Razorpay payment integration for online orders
• ✔ Bulk order processing for wholesale customers
• ✔ Admin quick-order creation for phone and counter orders
• ✔ Customer-wise order history and filtering
• ✔ Discount and coupon application with margin protection
• ✔ Order-level and item-level tax calculation

Faster Billing, Fewer Errors

In a busy medical store, speed matters. ShelterBiz's POS system lets you create bills in seconds with barcode scanning, auto-complete product search, and automatic batch selection (FEFO — First Expiry First Out). This means faster service for your customers and fewer billing errors for your business.

Built-In Vendor & Supplier Management

Managing multiple pharma distributors, manufacturers, and suppliers is a daily challenge. ShelterBiz Pharma ERP integrates vendor management directly into your workflow — from vendor onboarding to purchase tracking, invoice management, and payment reconciliation.

Vendor Management Features

• ✔ Vendor profile creation with GST number, contact details, and address
• ✔ Vendor-linked product mapping — know which vendor supplies which medicine
• ✔ Purchase order workflow with approval tracking
• ✔ Vendor invoice tracking with file upload and storage
• ✔ Credit note handling for returns and adjustments
• ✔ Payment status monitoring — Paid, Unpaid, Draft, Cancelled
• ✔ Multiple payment modes — UPI, Cash, Bank Transfer, Cheque
• ✔ Vendor-wise purchase history and spending analysis

Business Advantage

• ✔ Centralized supply chain control — all vendor data in one place
• ✔ Better vendor accountability with transparent tracking
• ✔ Transparent procurement tracking from order to delivery
• ✔ Seamless purchase-to-sale mapping for complete traceability

Expiry Management & Return Workflow

Expired medicines are one of the biggest sources of loss in the pharma retail business. ShelterBiz Pharma ERP provides proactive expiry management that alerts you before medicines expire, blocks sale of expired batches, and streamlines the return process with vendors.

Our system ensures you never accidentally sell an expired product, and helps you recover maximum value from near-expiry stock through timely vendor returns and credit note management.

Expiry & Return Features

• ✔ Automatic expiry date tracking for every batch
• ✔ Near-expiry alerts — get notified before medicines expire
• ✔ Automatic blocking of expired batch sales at billing
• ✔ Purchase return workflow with vendor credit note generation
• ✔ Sales return management with automatic stock adjustment
• ✔ GST adjustment on returns — automatic tax recalculation
• ✔ Batch-wise return tracking for complete audit trail
• ✔ Expiry-wise stock reports for proactive inventory management

Reduce Losses, Maximize Recovery

The average Indian medical store loses 1-3% of revenue to expired stock. ShelterBiz helps you minimize this loss by providing early warnings, facilitating timely vendor returns, and ensuring you always sell the oldest stock first (FEFO — First Expiry First Out). This proactive approach can save lakhs of rupees annually for medium to large pharma businesses.

Customer Management & Credit Control

In the pharma business, many customers — especially hospitals, clinics, and regular patients — buy on credit. Managing these credit cycles, tracking outstanding payments, and sending timely reminders is critical for maintaining healthy cash flow. ShelterBiz Pharma ERP provides comprehensive customer management with built-in credit tracking.

Customer & Credit Features

• ✔ Customer profile management with contact details and GSTIN
• ✔ Complete order history access for every customer
• ✔ Customer aging bucket reports — track overdue payments by 30/60/90 days
• ✔ WhatsApp-based automated payment reminders
• ✔ Downloadable invoices for customer self-service
• ✔ Address management for delivery orders
• ✔ Customer-wise profit analysis — know which customers are most valuable
• ✔ Secure customer portal for order tracking and invoice downloads

Improve Cash Flow & Customer Retention

Poor credit management is the silent killer of pharma businesses. ShelterBiz helps you stay on top of every rupee owed to you with automated aging reports and WhatsApp reminders. At the same time, the customer portal improves the buying experience, leading to higher retention and repeat purchases. It's a win-win for your business and your customers.

Role-Based Admin & Staff Management

ShelterBiz Pharma ERP is more than just billing and inventory — it includes complete operational control for your pharma business. From managing staff roles and permissions to tracking salaries and payroll, everything is built into one platform.

Admin & HRMS Features

• ✔ Role-based access management — control who can see and do what
• ✔ Staff module with employee profiles and contact details
• ✔ Salary components and structure management
• ✔ Payroll tracking and payment history
• ✔ Secure permission-based control for sensitive operations
• ✔ Multi-level administration for owners, managers, and staff
• ✔ Expense tracking for store operations

Why This Is Unique

Most pharma billing software only handles billing. Most HR software doesn't understand pharma operations. Most accounting tools don't track batch-level inventory. ShelterBiz unifies all of these into one platform — so you don't need to juggle multiple software subscriptions, multiple logins, and multiple data silos.

• ✔ Marg ERP doesn't include staff payroll management
• ✔ Tally doesn't handle batch-level pharma inventory
• ✔ Generic billing apps don't support vendor scheme calculations

ShelterBiz Pharma ERP brings everything together under one roof.

Cloud-Based Multi-Branch Architecture

Whether you operate a single medical store or a chain of pharmacies across multiple cities, ShelterBiz Pharma ERP scales with your business. Our cloud-hosted, multi-tenant architecture ensures that every branch operates independently while giving you centralized visibility and control over your entire operation.

No more installing software on individual computers, no more manual data synchronization between branches, and no more worrying about data loss. Everything runs securely in the cloud with real-time access from any device.

Cloud & Multi-Branch Features

• ✔ Cloud-hosted platform — access from anywhere, anytime
• ✔ Multi-branch support with centralized dashboard
• ✔ Secure tenant isolation — each branch's data is completely separate
• ✔ Real-time data synchronization across all locations
• ✔ Scalable architecture — add new branches without rebuilding
• ✔ Automatic backups and disaster recovery
• ✔ Mobile-responsive design — works on phones, tablets, and desktops
• ✔ No installation required — just open your browser and start working

Perfect For

• ✔ Single retail medical stores looking for modern cloud-based billing
• ✔ Pharma distribution chains with multiple warehouses
• ✔ Multi-city pharmacy chains needing centralized control
• ✔ Hospital pharmacy networks with complex inventory needs
• ✔ Growing pharma startups that need a platform that scales

Future-Proof Your Pharma Business

The Indian pharmaceutical retail market is rapidly digitizing. Businesses that adopt cloud-based ERP systems today will have a significant competitive advantage tomorrow. ShelterBiz Pharma ERP is built on modern, scalable technology that grows with your business — whether you're adding new branches, new product lines, or new sales channels.